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  • Limit the data that can be entered in a cell.
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Creating a Drop-Down List in a Cell

New Zealand - English. Philippines - English. Polska - Polski. Schweiz - Deutsch. Singapore - English. South Africa - English. Srbija - Srpski. Suomi - Suomi. Sverige - Svenska. United Kingdom - English. United States - English. If you want a message to pop up when the cell is clicked, check the Show input message when cell is selected box, and type a title and message in the boxes up to characters.

Create a Drop-Down List in Excel to Restrict Data

If you want a message to pop up when someone enters something that's not in your list, check the Show error alert after invalid data is entered box, pick an option from the Style box, and type a title and message. Information will show a message with this icon and Warning will show a message with this icon. A user has restricted values that can be entered into this cell. After you create your drop-down list, make sure it works the way you want.

For example, you might want to check to see if Change the column width and row height to show all your entries. If the list of entries for your drop-down list is on another worksheet and you want to prevent users from seeing it or making changes, consider hiding and protecting that worksheet. For more information about how to protect a worksheet, see Lock cells to protect them. If you decide you want to change the options in your drop-down list, see Add or remove items from a drop-down list.

To delete a drop-down list, see Remove a drop-down list.

Excel Drop Down List Including Cell Colour Change: Colour Fill

You can download an example workbook with multiple data validation examples like the one in this article. You can follow along, or create your own data validation scenarios.

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Download Excel data validation examples. Data entry is quicker and more accurate when you restrict values in a cell to choices from a drop-down list. Start by making a list of valid entries on a sheet, and sort or rearrange the entries so that they appear in the order you want. Then you can use the entries as the source for your drop-down list of data. If the list is not large, you can easily refer to it and type the entries directly into the data validation tool.

Create a list of valid entries for the drop-down list, typed on a sheet in a single column or row without blank cells. You cannot change data validation settings if your workbook is shared or your sheet is protected. For more information about workbook protection, see Protect a workbook.

Add a drop-down list to a column or row

Click the Settings tab, and then in the Allow pop-up menu, click List. There are a lot of different charts you can create see charts. One of the features for presenting your data is an interactive chart with drop-down list. How to create a dependent drop-down list When you fill data in some spreadsheet, it can be necessary to create dependent drop-down lists. The organization of these drop-down lists can be different — they can be filled step-by-step from left to right in the same row like in the example below , cascading or even computed see How to create a computable drop-down list.